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Creating a table chart in Prezi Design

Table_charts__2_.png

Table charts (or tables) are used to arrange data in rows and columns that can be easily sorted. Tables are among the most commonly used charts, and they can be found in a wide variety of printed and online sources. They make it easy to comprehend often complex and large data sets in an engaging way. Continue reading to learn the ins and outs of table chart creation in Prezi Design.

Adding a table chart to your project

Adding_a_table.png

  1. From the Prezi Design editor, select Add text or Add chart in the left-side toolbar.
  2. Find the table chart (you can use the search bar at the top) and click on its thumbnail or drag and drop it right onto the canvas.

Adding data to the table

Adding_data_to_the_table_chart.png

  1. To access the table's datasheet, double-click on it or select Edit data in the top right corner of the editor.
  2. There are several ways for you to populate your table chart with data:
    • Entering data manually. Double-click on a cell and type in your text or number.
    • Copy-pasting. You can copy and paste data from an external spreadsheet. Use the keyboard shortcut Cmd+C (Mac) or Ctrl+C (Windows) to copy your data and Cmd+V (Mac) or Ctrl+V (Windows) to paste the data.
    • Uploading an Excel or CSV file. Select Upload file… and pick the file you want to use from your computer.
    • Connecting to Google Drive. Select Add Google Drive document and pick the file you want to use for your data. This option ensures live data updates. Read more in the article about connecting your Prezi Design charts and maps to Google Drive.
    • Connecting to a JSON feed. Select Add JSON feed and enter a JSON feed URL for live data updates. Read more in the article about connecting your Prezi Design charts and maps to a JSON feed.
    • Connecting to an online database. Click on the database icon and pick one of the available options to source your data. Read more in the article about connecting your Prezi Design charts and maps to online databases.

Customizing your table chart

Customizing_the_table_chart.png

You'll find the table's customization options in the settings panel on the right of the editor. Click on the tabs to expand the available options.

  • Table elements. Change image height, adjust the text alignment, and set the text size.
  • Table properties. Here, you'll find a list of options you can toggle on or off. For example, you can add a search bar to your table so that your viewers can jump to specific data.
  • Color. Adjust the colors of all table elements, including text and the background.
  • Fonts. Set the font of your table chart, adjust its size, and edit specific text elements under Advanced settings.
  • Data format. Adjust the numeric format of your data.
  • Accessibility. Make your table chart more accessible by adding a label and a description.

Styling the cells of the table

Text_styling_in_the_table_chart.png

  1. Double-click on the table chart or select it and expand the Edit data tab on the right.
  2. In the datasheet, select the cells you wish to edit and right-click on them.
  3. Choose Text styling.
  4. Pick the available styling options or use keyboard shortcuts.

Bold: Cmd + B 
Italic: Cmd + I
Underline: Cmd + U
Left align: Cmd + Shift + L
Center align: Cmd + Shift + E
Right align: Cmd + Shift + R
Superscript: Cmd + .
Subscript: Cmd + ,

Bold: Ctrl + B 
Italic: Ctrl + I
Underline: Ctrl + U
Left align: Ctrl + Shift + L
Center align: Ctrl + Shift + E
Right align: Ctrl + Shift + R
Superscript: Ctrl + .
Subscript: Ctrl + ,

Note: It won't be possible to style cells in the first column or row if you have enabled Merge first column or Merge first row in the Table properties tab, in chart settings.

Additional editing possibilities

Additional_table_editing_options.png

Inserting rows and columns, merging cells

  1. Double-click on the table chart or select it and expand the Edit data tab on the right.
  2. In the datasheet, right-click on a cell (or multiple cells) or a row/column.
  3. From the context menu, select whether you want to insert a row or a column, or merge/unmerge cells.

Adding links to the table chart

You can add URL links, page links, and chart/map tab links to the cells of your table chart:

  1. Double-click on the table chart or select it and expand the Edit data tab on the right.
  2. Right-click on a cell and select Add/change link.
  3. Select one of the available options and add the link. Then, select Apply.

You can learn more about linking in the articles about adding URL links to content in Prezi Design, linking pages in Prezi Design, and adding links to tabs of charts and maps in Prezi Design.

Adding images or icons to your table chart

  1. Double-click on the table chart or select it and expand the Edit data tab on the right.
  2. Right-click on the cell you want to add the image or icon to.
  3. From the context menu, select Set image or icon.
  4. Select a graphic from the stock library or upload your own image by selecting Upload. The size of the images can be adjusted in the settings panel under Table elements.

Best practices for creating table charts

  • Make your table chart simple and stay data-focused.
  • Label the column and row headers. With labels, it will be a lot easier to navigate the table chart.
  • Try to avoid merging cells, unless it makes it easier to read your data.
  • Arrange your data into groups where applicable.
  • With time-based data, have a clear sequence (for example, Q2 after Q1).
  • When displaying aggregated values, visually separate them from the rest of the data.
  • Use a subtle background color to make it easier for the readers to scan your data.
  • Numbers should be aligned to the right to make it easier to compare them.
  • Use colors and formatting to draw the viewer to specific values (cells) in your table.
  • If there's a lot of data in your table, add a search bar to make it easier to find specific values.

To learn about downloading and sharing your table chart, check out the articles of the Present and share section of our knowledge base.

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