After creating a presentation, you can determine who can access it by specifically adding collaborators to it or creating a view link that can be sent to anyone you choose. You can, in addition, change privacy settings and make your presentation masterpiece available for the entire world to see.
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Quick steps:
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What are the privacy options in Prezi Present?
There are three main privacy options:
Only individuals added to the presentation: As the owner, your can manually add users and/or your entire Prezi team to access the presentation. This includes collaborators with viewing, commenting or editing rights.
Anyone with the link: Anyone you share the view link with will be able to view the presentation.
Public: You can also set your presentation to be public, which means that anyone will be able to find it via search engines or in the Prezi gallery. In addition, you can also make your presentation Reusable, meaning that others will be able to make their own copy of the presentation (this will not affect the presentation in your account).
How do I change a presentation’s privacy settings?
Privacy can be set for every individual presentation you own, and its privacy can be changed at any time.
Steps:
- From the dashboard, click the three dots in the presentation's thumbnail and select Share from the list.
- From the Sharing and privacy window, you can change the privacy settings in the dropdown next to Access settings. If you selected Only individuals can access, you can add their email addresses below and determine their access level (can view, can comment, can edit, no access) with the dropdown next to their name. Note that collaborators are able to see the document owner, and can also remove themselves from any shared items.
- Use the toggles next to Public and Reusable to make your presentation discoverable and enable others to make a copy.
- When you're done with the privacy settings, click Done to close the window.
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FAQ
How do I make my Prezi presentation private?
Open Share → under Access settings choose Only individuals can access → add emails and set permission (view, comment, edit).
How do I share a Prezi presentation with “Anyone with the link”?
Go to Share → set Access settings to Anyone with the link → copy the view link and send it to anyone you want.
What does “Public” mean in Prezi Present privacy settings?
Public means anyone can find and view your presentation through search engines or the Prezi gallery.
What does “Reusable” mean in Prezi Present? Will it change my original presentation?
Reusable lets others make a copy of your presentation. It does not change or remove the original from your account.
Who can change privacy settings for a Prezi presentation?
Only the owner (creator) of the presentation can change privacy settings.
Why can’t I change privacy settings in Prezi Present?
If a trackable link is active, you cannot change privacy settings. Turn off the trackable link first, then adjust access.
Why can’t I create a view link for my Prezi presentation?
You cannot create view links when Access settings is set to Only individuals can access. Switch to Anyone with the link to generate a view link.
How do I give someone edit access vs view access in Prezi Present?
In Share, add the person’s email under Only individuals can access, then pick can edit or can view from the permission dropdown next to their name.
If I can’t open a Prezi presentation because of privacy, what should I do?
Contact the presentation owner and ask them to grant access or change the privacy setting.
Can collaborators remove themselves from a shared Prezi presentation?
Yes. Collaborators can remove themselves from shared items.
Will making my Prezi presentation public help it appear on Google?
Yes. Setting it to Public allows it to be discoverable via search engines (indexing can still take time).
Which Prezi plans include sharing and privacy settings?
Sharing and privacy settings are available on Standard, Plus, Pro, Premium, and Teams plans.
Related articles:
- How to share or download a Prezi presentation
- How to download a Prezi presentation for offline viewing
- How to export a presentation to PDF
- How to create and share a Prezi presentation view link
- How to embed a Prezi presentation on a website
- How to insert a QR code with a link to a Prezi presentation
- How to download a Prezi presentation as PowerPoint slides