Got a project you’re working on? In Prezi Present, you can work together with other users on a single presentation. What’s more, you can add comments to specific areas or objects to communicate feedback or ask questions.

Once you create a presentation, you can add users to edit, comment, or present your presentation. You can also set a presentation’s privacy to allow only collaborators and people with a view link to access your presentation.

Adding collaborators

To start collaborating on a presentation, its owner must first give users rights to edit, comment, or view. Please note that collaborators need a Prezi license to be able to edit a presentation.

1. From the dashboard, click the cogwheel in the thumbnail of a presentation to get the detailed view screen. 

2. Click the Sharing and privacy button in the top-right corner of your screen. Alternatively, you can click the three dots in the bottom-right corner of the presentation’s thumbnail and select Sharing and privacy.

3. You’ll see the “Collaborators” pop-up window with the list of current collaborators.

4. Enter the name or email of the collaborator you wish to add, then select their rights.

5. Click Add when you’re done. 

You can also add a collaborator while you’re in the editor.

1. Click on the Add collaborators icon at the top-right corner of the editor. You can also click on the Share button and select Collaborate.

2. You’ll see the “Collaborators” pop-up window with the list of current collaborators.

3. Enter the name or email of the collaborator you wish to add, then select their rights

3. Click Add when finished, then Done to close the pop-up. 

Adding your entire team as a collaborator

Part of a Prezi team? You also have the option of adding everyone in your team as a collaborator at once. If you are in the editor, simply choose Anyone on the team in the collaborator dialogue and set the presentation permissions for your team members.

You can also add access to your whole team if you open the presentation’s Sharing and privacy window from the dashboard. Your team’s name will appear among the collaborators, and you can set their rights there.

Removing collaborators

If you change your mind and would like to remove a user from your presentation, it’s easy. You can also decide to give them rights to only present or only make comments.

1. From the dashboard, click the three dots (...) in the thumbnail of a presentation to get the detailed view screen. 

2. Click the Sharing and privacy button in the top-right corner of your screen. Alternatively, you can click the three dots in the bottom-right corner of the presentation’s thumbnail and select Sharing and privacy.

3. You’ll see the “Collaborators” pop-up window with the list of current collaborators.

4. Click the user’s rights located next to the person’s name to remove or change their rights.

5. Choose the rights you want to give for the presentation, or select Remove from presentation to remove the user completely.

6. When finished, close the pop-up window. 

Adding and viewing comments

Prezi Present allows your team to collaborate more quickly and efficiently using comments. Now you can give feedback on work directly where it matters.

To add a comment

1. From the editor, select the object, text, or area where you want to add a comment.

2. Click the comment icon in the context toolbar to get the pop-up window or right-click (CTRL/CMD + click) on the canvas. 

3. Type your comment in the field and hit ENTER. You’ll see yellow dot appear where the comment was made. 

Any user who has permission to edit the presentation can add or reply to a comment. If a presentation has any comments, all users who have commented in the thread will be notified by email and if integration has been added, by Slack. Moreover, a yellow dot will appear wherever a comment has been made on the presentation and in the left sidebar.

To see all comments, click on the comments icon in the top toolbar next to the “Present” button.  For a comprehensive look at using comments in Prezi Present, check out this article.

Co-editing a presentation

You can add any team members to co-edit a single presentation. You can see the number of co-editors in a presentation next to the person icon in the upper right corner of the editor.

To add co-editors or change collaborating rights, simply click on the icon to get the pop-up. Then follow the directions listed above on how to add collaborators.