# placeholder
# placeholder

Collaborating in Prezi Present

In Prezi Present, you can work together with other users on a single presentation. You can also add comments to specific areas or objects to give feedback or ask questions.

Once you create a presentation, you can add users to edit, comment, or present your presentation. You can also set a presentation’s privacy to only allow collaborators and people with a view link to access your presentation.

  1. Add collaborators from your dashboard by clicking on the cogwheel or three dots of the presentation and select Sharing and Privacy
  2. From the editor, you'll find the Sharing options on the top right corner, and select Collaborate.
  3. Enter the name or email of the collaborator you wish to add, then select their access rights. From here you can also remove any accesses.
  4. Add comments by right clicking on any object in your presentation, select Add comment from the context menu, type your comment and hit enter to save it.


Adding collaborators

To start collaborating on a presentation, its owner must first give users rights to edit, comment, or view. Please note that collaborators need a Prezi license to be able to edit a presentation.

Note: When adding a collaborator, make sure to use the email address associated with their Prezi account.
  1. From the dashboard, click the cogwheel in the thumbnail of a presentation to get the detailed view screen. 
  2. Click the Sharing and privacy button in the top-right corner of your screen. Alternatively, you can click the three dots in the bottom-right corner of the presentation’s thumbnail and select Sharing and privacy.
  3. You’ll see the pop-up window with the list of current collaborators.
  4. Enter the name or email of the collaborator you wish to add, then select which permissions they should have.
  5. Click Add when you’re done.

001_Adding_a_collaborator_from_dashboard.gif

You can also add a collaborator while you’re in the editor.

  1. Click on the Add collaborators icon at the top-right corner of the editor. You can also click on the Share button and select Collaborate.
  2. You’ll see a pop-up window with the list of current collaborators.
  3. Enter the name or email of the collaborator you wish to add, then select their rights.
  4. Click Add when finished, then Done to close the pop-up.

002_Adding_a_collaborator_from_editor.gif

Adding your entire team as a collaborator

Part of a Prezi team? You also have the option to add everyone in your team as a collaborator at once.

If you are in the editor, simply choose Anyone on the team in the collaborator dialogue and set the presentation permissions for your team members.

You can also add access to your whole team if you open the presentation’s Sharing and privacy window from the dashboard. Your team’s name will appear among the collaborators, and you can set their rights there. 

003_Adding_entire_team_as_collaborator.gif

Removing collaborators

It’s easy to remove a user from having access to your presentation. Or you can change or lower their permissions.

  1. From the dashboard, click the cogwheel in the thumbnail of a presentation to get the detailed view screen.
  2. Click the Sharing and privacy button in the top-right corner of your screen. Alternatively, you can click the three dots in the bottom-right corner of the presentation’s thumbnail and select Sharing and privacy.
  3. You’ll see the pop-up window with the list of current collaborators.
  4. Click the user’s rights located next to the person’s name to remove or change their rights.
  5. When finished, close the pop-up window. 

004_Removing_a_collaborator.gif

Adding and viewing comments

Prezi Present allows your team to collaborate more quickly and efficiently using comments. Now, you can give feedback on work directly where it matters.

Note: This feature is only available to teams with a Prezi Business plan. If you'd like to learn how your team can use Prezi Business, click here.

To add a comment

  1. From the editor, select the object you want to comment on. You can also add comments to the Overview.
  2. Add a comment by clicking on the More button and selecting the Comment option. You can also right-click on the object or the canvas and select Add comment.
  3. Type your comment in the field and hit ENTER. You’ll see a yellow dot appear where the comment was made. 

Any user who has permission to edit the presentation can add or reply to comments. If a presentation has any comments, all users who have commented in the thread will be notified by email and, if integration has been added, by Slack. Moreover, a yellow dot will appear wherever a comment has been made on the presentation and in the left sidebar.

To hide or see the comment icon on the canvas and on the timeline, go to the hamburger menu on the top left corner and click on Hide comments or Show comments. 

For a comprehensive look at using comments in Prezi Present, check out this article.

addcomments.gif

Co-editing a presentation

You can add any team members to co-edit a single presentation. You can see the number of co-editors in a presentation next to the person icon in the upper right corner of the editor.

To add co-editors or change collaborating rights, simply click on the icon to get the pop-up. Then follow the directions listed above on how to add collaborators.

Screenshot 2024-10-22 at 14.42.52.png

Was this article helpful?

We're here to help

Got a question? Reach out to our support team.

contact support buoy icon

Contact support