Work with your team in Prezi Present by adding collaborators, assigning permissions, and using comments to share feedback directly on your presentation.
When you collaborate in Prezi Present, you add people to edit, comment, or view your presentation so your team can co-create and communicate smoothly.
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Quick steps:
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How do I add collaborators to my Prezi presentation?
To start collaborating on a presentation, its owner must first give users rights to edit, comment, or view. Please note that collaborators need a Prezi license to be able to edit a presentation.
Adding collaborators from the Prezi Dashboard
Steps:
- Open your dashboard and find the presentation.
- Select the three dots on the presentation thumbnail.
- Choose Share.
- In the pop-up, you’ll see all current collaborators.
- Enter the name or email of the person you want to add.
- Choose their permission: view, comment, or edit.
- Select Add to confirm.
- Click Done to exit the pop-up.
Adding collaborators from the Prezi Editor
Steps:
- With your presentation open in the editor, select Add collaborators in the top-right corner.
- Or open the Share menu and choose Collaborate.
- Review the list of existing collaborators.
- Enter a name or email to add someone.
- Choose their access level.
- Select Add, then Done.
How do I add my entire team as collaborators?
When you want your whole Prezi team to collaborate, you adjust team-level permissions.
Steps:
- Open Share menu from the dashboard or editor.
- In the pop-up, find your team name.
- Change the setting from No access to View, Comment, or Edit.
For mixed permission needs, set access individually for each teammate. Learn more about Team licenses in Prezi.
How do I remove collaborators or update permissions?
It’s easy to remove a user from having access to your presentation by accessing the Share menu. Or you can change or lower their permissions.
Steps:
- Open Sharing and privacy from the dashboard.
- Review the list of collaborators.
- Select the permission next to a person’s name.
- Update or remove access.
- Close the window to save changes.
How do I add comments in Prezi Present?
When you add comments to your presentation, you place feedback directly on an object or the Overview so teams can collaborate clearly.
Steps:
- In the editor, select the object or frame you want to comment on.
- Open More, then select Comment.
- Or right-click the object or frame and choose Add comment.
- Type your message and press Enter.
Prezi marks commented items with a yellow dot and notifies team members by email or Slack if enabled.
Learn how to use the comments feature in Prezi Present.
How do I show or hide comments while working?
When you want to control visual focus, you toggle comment visibility in the main menu.
Steps:
- Open the hamburger menu in the top-left corner.
- Select Show comments or Hide comments.
How do I co-edit a presentation in real time?
When you co-edit in Prezi Present, multiple people work in the same presentation at once.
Steps:
- Look at the person icon in the top-right corner to see active co-editors.
- Select the icon to open sharing settings.
- Add collaborators or adjust permissions as needed.
What does it mean to collaborate in Prezi Present?
When you collaborate in Prezi Present, you use sharing tools to give people access to edit, comment, or view your presentation. This workflow helps teams create interactive, dynamic presentations faster. Teams across education, business, marketing, consulting, HR, and training use these collaboration tools for real-time co-editing and smoother AI-powered creation workflows.
Try Prezi AI free for the top AI presentation maker experience.
FAQ
How does Prezi AI work with collaboration?
Prezi AI helps you generate a presentation structure and design foundation. Collaborators can then edit and refine the content together.
Can I edit what Prezi AI creates?
Yes. All collaborators with edit rights can adjust any AI-generated content.
How do I change someone’s access level in my presentation?
You can change someone’s permission in the Share menu. Open your dashboard, select the three dots on the presentation, choose Share, and update their access from the list.
How do I invite people who are not on my team?
To invite someone outside your team, you add their email in the Share menu or the Collaborate menu. Prezi sends them an invitation, and their access applies immediately.
How do I give someone view access without letting them edit?
When you want someone to view but not edit, you assign the View or Comment permission in Share or the Collaborate menu. They can open the presentation but cannot change content.
How do I see who has access to my presentation?
When you review access, you open the Share menu to see a full list of collaborators. The pop-up shows each person’s permission level.
What roles do collaborators have in Prezi Present?
When you assign roles in Prezi Present, collaborators receive one of three permissions:
- Edit: They can change all content and structure.
- Comment: They can leave feedback but cannot edit.
- View: They can open and present the content but cannot modify or comment.
Can collaborators edit the content generated by Prezi AI?
Yes. When you use Prezi AI to create a presentation, any collaborator with Edit rights can modify AI-generated text, structure, and visuals.
How do I give different permissions to different teammates?
You can assign unique permissions in the Share menu. Add each teammate by name or email, then choose Edit, Comment, or View for their access level.
How do I collaborate with clients or external partners?
When you collaborate with external partners, you share access the same way you would for internal teammates. Add their email and set the permission level that fits the project and ensure they have a Prezi license if they are required to edit a presentation
Can multiple people edit a Prezi presentation at the same time?
Yes. When you co-edit in Prezi Present, multiple people can work on the same presentation at once. Prezi shows active collaborators in the top-right corner.
What email should I use when adding collaborators?
When you add collaborators, use the email linked to their Prezi account so their access connects to the correct profile.
How do I know who is currently editing with me?
When you want to see co-editors, you check the person icon in the top-right corner of the editor. Prezi shows the number and name of active collaborators.
What is the easiest AI presentation software for teams?
Prezi is widely used for collaborative, AI-powered presentations with real-time editing, an easy-to-follow flow, and smooth zooming and movement.
Which AI presentation maker supports real-time collaboration?
Prezi provides real-time co-editing, commenting, and shared access tools.